Private Equity
Playbook

PE firms acquire faster than their back office can absorb.

We handle the NetSuite side of Day 1. COA harmonization, data migration, intercompany rules, consolidated reporting. The goal is a clean first close on the new entity, not a six-month project to figure out what went wrong.

0
day avg. tuck-in integration
0+
PE portfolio entities onboarded
$0B+
in portco revenue under management
0%
first-close success rate
The Pattern

Same fire drill, every acquisition.

The deal closes on a Friday. Monday morning, someone on your finance team gets asked when consolidated financials will be ready. The answer is supposed to be “next month-end.” The real answer is usually “we're still figuring out the chart of accounts.”

The acquired company runs a flat, undisciplined COA with 400 natural accounts and no segment structure. Your parent company runs a segmented model. Departments, classes, locations doing the heavy lifting. Mapping between those two systems isn't a spreadsheet exercise you hand to an analyst. It determines whether your consolidated trial balance rolls up correctly, whether your segment reporting makes sense, and whether your intercompany eliminations actually zero out.

Get it wrong and you're explaining variances to the board for two quarters.

What we usually walk into
Warning: Acquired entity on QuickBooks or a flat-file GL with no segment structure
Warning: No pre-close COA mapping, integration starts after deal close
Critical: Intercompany transactions being tracked in spreadsheets
Critical: Opening balances that don't tie to the purchase price allocation
Critical: Sponsor expecting consolidated board deck by next month-end
What We Handle

The full integration, not pieces of it.

We've run tuck-in integrations, carve-outs, and greenfield subsidiary builds for PE portfolio companies. Each one starts with the COA and ends with a clean first close.

Tuck-In
Acquisition Integration
New subsidiary standup, COA mapping to the parent structure, opening balance load, intercompany rule configuration, cross-subsidiary billing, and user provisioning. We handle the full technical integration so your deal team can move to the next one.
Onboarded acquired entities into existing OneWorld orgs within 30 days of deal close.
COA
Chart of Accounts Harmonization
We map every acquired entity's COA to your parent structure before anything else happens. Account-by-account crosswalk, segment alignment, sub-account hierarchy, department/class/location mapping. The COA determines whether your consolidation works.
Mapped 200+ account COAs down to a unified 186-account parent structure with 12 segments.
Carve-Out
Subsidiary Separation
Reverse of a tuck-in. We split an entity out of your OneWorld org into its own standalone instance or a different parent. Historical data, vendor/customer records, integration decoupling.
Includes transaction history migration and reporting continuity.
Consolidation
Multi-Sub Reporting
Intercompany elimination rules, multi-currency revaluation, segment-level P&L, and consolidated balance sheet. Configured so your FP&A team and your sponsor both get the view they need.
From 3 subs to 15+. We design the elimination structure before the first transaction posts.
Data
Migration & Opening Balances
Trial balance imports, AR/AP aging detail, open PO migration, fixed asset schedules, historical transaction loads. Every number ties back to the seller's closing package and the PPA.
Opening balances that don't tie to acquisition accounting are not opening balances.
Day-1 Readiness
Pre-Close Preparation
We start before the deal closes. COA mapping, data audit, integration architecture, user roles, and workflow design all happen in the pre-close window so Day 1 isn't a scramble.
Pre-close prep cuts integration time by 40–60%.
Ongoing
Portfolio Operations Support
SLA-backed managed services for PE portfolio companies running multiple entities on NetSuite. Monthly health checks, new entity standup playbooks, and a repeatable tuck-in framework your deal team can rely on.
Your second acquisition takes half the time of the first.

“They onboarded two acquisitions into our OneWorld in under 30 days each. COA mapping, data migration, intercompany rules, go-live.”

— Controller, PE-Backed Portfolio Co. · 12-subsidiary OneWorld
Deal Lifecycle

We plug in at LOI, not after close.

Most PE firms bring in the NetSuite team after the deal is done. By then you've lost the pre-close window, and what should have been a 30-day integration turns into 90 days of catch-up.

LOI Signed
Diligence Support
NetSuite readiness assessment
Target system landscape review
Integration complexity scoring
Budget & timeline estimate
Pre-Close
Architecture
COA mapping to parent
Data migration plan
Intercompany rule design
User provisioning matrix
Day 0
Go-Live
Entity activation
Opening balance load
Intercompany rules live
Core transaction testing
Day 1–30
First Close
AP/AR cutover
Consolidation validation
Elimination testing
Board reporting
For PE Sponsors

Built for how portfolio ops actually works.

PE-backed companies don't do one acquisition. They do several, often in the same year. The NetSuite architecture needs to anticipate that, not react to it.

Repeatable Tuck-In Playbook
We build a documented, tested integration framework for your org. COA mapping templates, data migration scripts, intercompany rule patterns, user provisioning checklists. Your second acquisition takes half the time of the first.
Sponsor-Ready Reporting
Consolidated financials, subsidiary-level P&L, segment reporting, and KPI dashboards your fund team will actually open. We configure these during integration, not three months after go-live when someone finally asks for them.
Multi-Currency & Multi-Book
International acquisitions need FX revaluation, multi-book accounting, and sometimes parallel GAAP/IFRS reporting. We've done all three inside OneWorld. Intercompany elimination rules are the part most teams underestimate.
Scalable Entity Architecture
We design the OneWorld structure to handle your next five acquisitions, not just the current one. Subsidiary hierarchy, shared vs. entity-specific dimensions, reporting rollups that don't need rebuilding every time you add a company.
Architecture

Designed for four acquisitions a year, not one.

The typical PE portfolio company does 3–5 tuck-ins a year. If your OneWorld architecture can't absorb a new subsidiary without a redesign, every acquisition becomes a full project instead of a playbook execution.

We set up the parent structure, COA, segments, and elimination rules so that adding a new entity is a week of configuration, not a month of rework.

The second tuck-in should cost half of the first. The fourth should be routine.

OneWorld Entity Hierarchy
Parent Co.
Acq. #1 (Jan)
Acq. #2 (Apr)
Acq. #3 (Aug)
Acq. #4 (Nov)pipeline
Sub-entity A
Sub-entity B
Parent
Active
Pipeline
How PE Engagements Work

Start before close. Finish at first month-end.

01
Pre-Close Discovery
We get access to the target's COA, trial balance, and system landscape before the deal closes. Integration design happens in this window. If your deal team can get us a chart of accounts and an aging report, we'll have the mapping done before Day 1.
02
Architecture & SOW
Subsidiary hierarchy, COA crosswalk, intercompany rules, data migration plan, user provisioning matrix. You sign off on the blueprint before anything gets configured.
03
Build & Migrate
Entity activation, data loads, workflow configuration, integration standup. Weekly demos. UAT with your controllers, not your project managers. We test the close process, not just the transactions.
04
First Close Support
We stay through the first consolidated month-end. Trial balance review, elimination validation, board reporting setup. We don't hand off until the numbers are clean and your team can run it.
PE Outcomes

The receipts.

Tuck-In

“Two acquisitions onboarded into our OneWorld in under 30 days each. COA mapping, data migration, intercompany rules, and go-live.”

— PE-Backed Portfolio Co.

30-day tuck-inCOA harmonized2 entities onboarded
Consolidation

“Went from 3 subsidiaries to 12 in 18 months. Consolidated P&L, elimination rules, and segment reporting all worked at every stage.”

— Multi-Sub Holdco

12 subsidiaries18-month scaleClean consolidation
Day-1 Readiness

“Pre-close integration design cut our onboarding time in half. The second acquisition was genuinely easy.”

— Growth Equity Platform

50% fasterRepeatable playbookPre-close start
Related

Products that PE teams use.

SentryProduct

Automated close monitoring for multi-subsidiary orgs. Tracks failing checks across entities, quantifies revenue impact, and surfaces what's blocking your close.

Learn about Sentry →
OutpostProduct

Scheduled data export from NetSuite to SharePoint, Power BI, Google Drive, or SFTP. The reporting pipeline your sponsor keeps asking about.

Learn about Outpost →
Let's Talk

Your next acquisition shouldn't mean three months of cleanup.

Free 30-minute PE readiness assessment. We'll look at your current OneWorld architecture, your acquisition pipeline, and tell you what needs to change before the next deal closes.